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Assistant to Vice President

Headhuntvietnam's ClientESS client
  • Ho Chi Minh
  • Electronic
  • Administration / Secretary / Clerical
  • Senior Specialist
  • Negotiable
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How this role is managed

ESS client

This opportunity is handled under our ESS service. We represent the client and may keep brand details confidential until later hiring stages.

Consultant team

Our consultants can support you with role details and the application process.

  • Huyen Doan

    Huyen Doan

    Research Trainee

  • Ngan Tran

    Ngan Tran

    Research Executive

  • Chi Nguyen

    Chi Nguyen

    Talent Acquisition Specialist

Job Description

Job Description:

  • Handle all information in a confidential manner.
  • Work with the Vice President to coordinate and supervise daily operations
  • Full secretarial duties such as taking messages; Answering the phone; Gathering information for reporting purposes; Creating reports and submit them to the Vice President or other Executives
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Make travel arrangements for Executives up or/and delegated individuals, group.
  • Prepare agendas and make arrangement for committee, board, and other meetings.
  • Attend meetings in order to record minutes
  • Office administration: Filing, typing correspondence,
  • Keep the Vice President’s diary up to date and giving him reminders for meetings.
  • Make sure Board Memo’s & meeting are done by the requested date.
  • Assist in budgeting and monitoring expenses
  • Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Requiremens

  • BSc/BA in business administration or related field.
  • Fluent in English and Chinese skill both verbal and written
  • Outstanding communication and public speaking skills
  • Experience in Secretary or other similar position
  • Experience performance and operations management
  • Experience in problem-solving
  • Can work independently with least supervision
  • Proficient in MS Office, relational databases and software (e.g. ERP, Oracle)

Applications are closed for this role

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