Assistant to Vice President

Job Description:

• Handle all information in a confidential manner.
• Work with the Vice President to coordinate and supervise daily operations
• Full secretarial duties such as taking messages; Answering the phone; Gathering information for reporting purposes; Creating reports and submit them to the Vice President or other Executives
• Greet visitors and determine whether they should be given access to specific individuals.
• Make travel arrangements for Executives up or/and delegated individuals, group.
• Prepare agendas and make arrangement for committee, board, and other meetings.
• Attend meetings in order to record minutes
• Office administration: Filing, typing correspondence,
• Keep the Vice President’s diary up to date and giving him reminders for meetings.
• Make sure Board Memo’s & meeting are done by the requested date.
• Assist in budgeting and monitoring expenses
• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Requiremens

• BSc/BA in business administration or related field.
• Fluent in English and Chinese skill both verbal and written
• Outstanding communication and public speaking skills
• Experience in Secretary or other similar position
• Experience performance and operations management
• Experience in problem-solving
• Can work independently with least supervision
• Proficient in MS Office, relational databases and software (e.g. ERP, Oracle)