Division Manager - Civil Engineer

As a Division Manager, you will manage Design Manager, Project Manager, Team Leader and their Design
Teams, and be responsible for:
• The success of the assigned projects including but not limited to timeline, budget, and quality. You will be
guided by the Group Director or Technical Director. Your main (but not limited to) activities are to manage
overall operation of an Engineering division including BIM teams, C&S teams, and Quality Control (QA).
• The overall division’s administrations and individual member performances, inter-department coordination,
instructions implementation, SOP compliances, productivity requirements, and any company standards
ensuring consistency with company strategy, commitments, and goals.

Duties & Responsibilities

• Project management and responsible for the comprehensive implementation of the entire project assigned to division by Group Director/Board of Directors:
1. Project Management: Fully acknowledge the project’s scope of services, obtain and apply instructions from Group Director/Board of Directors and meticulously collaborate with all related teams to develop project schedule, workload, manpower, timeline, budget, quality, risk assessment and solutions... for effective and qualified project execution plan. Closely monitor assigned projects (both technical and contractual issues) and control status during the project progresses.
2. External collaboration: Review, evaluate and consult clients (and other external stakeholders) for project information including technical clarifications, instructions, requirements, standards, or any other information need to ensure the team fully understand project outcomes.
3. Odoo record: Assure correct record for all task status/submissions on Odoo platform. Remind and require team members/leaders to update project status on Odoo properly.
4. Budget: Assure planned hours of all tasks/sub-task in project milestones to meet the assigned budget. Ensure accomplishment of any revenue targets assigned by Board of Director.
5. Meeting: Conduct the periodical meetings (internal & external) to assure all project-related changes are
updated for all relevant person in charge.
6. Report: Make reports as requested, in particular project completion report.
7. Support other divisions/departments (if needed) for project management.
• Division organization and management: Arrange team structure and be responsible for the division administration. Maintain the team with effective performances and positive attitudes. Supervise work performances of team members to ensure the quality of the division’s operation.
• Talent Acquisition: Undertake required arrangements to fill vacant positions in division in timely manner, identify and refer potential talents, review candidates and undertake interviews and selection as hiring manager, join events and fairs to attract potential candidates.
• People management: Well plan and properly allocate project manpower resources, workload, evaluation, and oversee the people management for the developments of team. Evaluation requirements of the project, prepare appropriate training course to upgrade the technical skill of team members/leader.
• Develop and improve company procedure and workflow (SOP); manage team’s members following SOP compliance.
• Arrange regular trainings and testing for all division members, develop and maintain competency matrix of all members;
• Other assigned tasks by Group Director / Board of Director

Experience & Knowledge
• At least 1-year experience as Department/Division Manager in Structural Design firms or relevant.
• At least 6 years of experience in design and engineering major.

Key Selection Criteria
Qualifications & Essential Skills
• Bachelor’s or Master’s degree (preferred) of Structural Engineering or relevant engineering subjects.
• Proficiency English (all skills).
• High level of communication and intermediate leadership skills.
• People management and task allocation experience.
• Demonstrated flexibility in adapting to a wide variety of tasks and functions.
• Experience in coordination with other departments and clients in projects.
• Able to think globally and work with various cultures/backgrounds.
• Reliable, professional, self-motivated, and good attitude.
• Strong problem-solving and time/risk management skills.
• Strong multi-task and priority skills to work under tight deadlines and pressure.
Desired Skills and Qualifications
• Project management skills or experience.
• People management skills.
• Leadership management, training, and development of subordinate engineers.