Administrator cum Receptionist

� �What You’ll Do

Admin/ Operation (50%)

• Track and manage office supplies, beverages, tissues, and place monthly orders

• Inspect, organize, and maintain cleanliness in the pantry area and office spaces.

• Regularly control and inventory company's shared assets. Plan and maintain old or damaged equipment.

• Collaborate with building management when support is needed.

• Track monthly parking expenses for interns, prepare reports to send to OM.

• In charge of cleaning the tables and boards in the 'Big Thinking' meeting room and CEO’s room every weekday, except Friday.

• Assist team members in printing name cards, books on birthdays.

• Support OM in planning and organizing events throughout the year at the company (YEP, Happy hours….) 

• Organize documents, invoices, assist OM in preparing monthly/quarterly reports.

• Monitor the process of sending and receiving contracts. Update the contract status in company’s system. 

• Other tasks as assigned by OM.

HR (30%)

• Export timesheet on timekeeping.

• Collect personal information of new employees and prepare office supplies, set up fingerprint for employees.

• Collect personal documents from new joiners and update them in the Tracking file.

• Take avatar photos and prepare employee ID cards, instruct new individuals on updating their information in the internal system.

• Support the company and teams in recruitment posting and CV collection.

• Phone screen, check and schedule interviews with candidates.

• Support CEO & OM Format CV, Candidates input, Client's input, Client's contact input in system setup. 

Media (10%)

• Archive images and videos of company activities.

• Assist OM in designing content for company activities.

• Design/edit images and videos for recruitment, social media, standees, backdrops. Receptionist (10%)

• Reception and guidance for clients visiting the company.

• Receive and process incoming and outgoing documents, letters, and official correspondence.

• Prepare logistics for company meetings and events. Other duties as assigned by management.

• Handle incoming calls and transfer them to the appropriate resolving department.

????What You Need

• High school graduated or University graduated.

• Appearcance requirements.

• Excellent communication and interpersonal skills.

• Good English, computer literacy

• Having experience in administration or similar positions is a plus.

• Proactively organize tasks and report on progress completion. Work with precision and attention to detail.

• Able to work independently, with a high sense of responsibility.

• Self-driven, self-motivated to succeed. Customer service orientated.

� � What we offer

• Salary: negotiable

• Probation 2 months 

• Annual Leave 

• Special occasion allowances

• Training opportunity 

• Unlimited office snacks, company events, and the chance to work with energetic and motivated people in a fun and fast-paced environment