Reports to: CEO
Manage: 1 Admin Intern

I. HR General

Scope: Assign and check work of subordinates, oversee HR & office operations.

1. Office Administration

Order & manage office supplies (stationery, refreshments, etc.).
Handle all incoming/outgoing mail and courier packages.
Act as main contact with building management for facility issues (air conditioning, electricity, light replacement, etc.).
Record employee attendance, absences, and leave.
Manage intern recruitment when needed.
Register parking spaces and assist new employees in opening bank accounts.
Liaise with service providers (mailing, office cleaning, taxi/Grab/Mai Linh, healthcare, etc.).
Support CEO in internal recruitment, training, and business meetings.
Perform other duties as assigned by the CEO.

2. HR Business Partner

Maintain employee handbook, HR policies, and ensure legal compliance (with outsourced co-employer).
Manage onboarding and termination processes.
Oversee payroll and tax reports via vendor.
Administer benefits (insurance, leaves, claims, etc.).
Coordinate annual benefits enrollment.
Conduct new hire orientation.
Support CEO in organizational development, policy drafting, goal setting, and staff training.

3. Communication

1. Payroll for Clients( 3-5 clients)

Collect and validate monthly payroll data (attendance, overtime, bonuses, deductions).
Calculate gross‐to‐net salaries, statutory contributions (social insurance, health insurance, unemployment insurance), and personal income tax.
Prepare and send monthly payroll reports, payslips, and invoices to clients.
Manage client onboarding/offboarding for payroll services, ensuring correct setup of benefits and statutory requirements.
Serve as the primary point of contact for client payroll queries.

2. Internal Employee Payroll( 10-20 Employee)

Process monthly payroll for the company’s own staff with the same accuracy and confidentiality as for clients.
Maintain internal employee master data, contracts, and bank details.
Handle statutory filings, tax declarations, and year-end tax finalization for internal staff.
Coordinate with HR for promotions, salary adjustments, and benefits changes.

3. Compliance & Reporting

Ensure compliance with Vietnamese labor code, tax regulations, and any client-specific country rules.
Prepare monthly/quarterly/annual reports for management and government authorities.
Support internal and external audits.

4. Systems & Process Improvement

Benefits

C&B Operation Manager (2025)

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