Job Description:

Compliance Management:

• Stay updated on labor laws, tax regulations, and compliance requirements in multiple Asian countries. (China, Philippines, Indonesia, Thailand, Malaysia, Cambodia, Viet Nam).
• Conduct regular audits to ensure adherence to local laws and regulations.
• Collaborate with legal and HR teams to implement changes in policies and procedures to maintain compliance.
• Review company policies.
• Implement and manage an effective internal control process.
• Create and manage effective action plans in response to audit discoveries and compliance Ensure all employees are educated on the latest regulations and processes.

Payroll Processing:

• Oversee end-to-end payroll processing for employees in Asian countries, ensuring accuracy and timeliness.
• Collaborate with payroll providers and finance teams to gather necessary payroll data.
• Manage payroll vendor relationships and ensure service level agreements are met.

Taxation and Reporting:

• Ensure accurate and timely submission of payroll-related taxes and statutory contributions.
• Oversee required reports to local authorities.
• Stay informed about changes in tax laws and regulations affecting payroll.

Employee Relations:

• Address payroll-related queries from employees and resolve issues promptly.
• Educate employees on payroll policies, tax deductions, and compliance matters.

Process Improvement:

• Identify opportunities to streamline and improve payroll processes.
• Implement best practices to enhance efficiency and accuracy in payroll operations.

Data Quality

• Update Group HR software accurately.

HR team support

• Support the HR Asian team with the following processes:
  • Conducting exit interviews.
  • Collecting and analyzing employee data.
  • Using data to create employee profiles.
  • Liaising between employees and management.
  • Compensation and benefits benchmarks.

Management

• Manage a compliance and benefits officer in charge of Vietnam.

KEY PERFORMANCE INDICATORS

• No payroll non-conformity.
• Data Accuracy.
• Dashboard timelines.

INTERNAL & EXTERNAL RELATIONSHIPS

• Main internal contacts: ASEAN HR Manager, HR BP, Managers.
• Main external contacts: Payroll providers, Lawyers.

Requirements

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum of 7 years of experience in payroll processing and compliance management in Asian countries.
• In-depth knowledge of labor laws, tax regulations, and statutory requirements across various Asian jurisdictions.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Proficient in payroll software and MS Office Suite.
• Certifications in payroll or related fields are a plus.