Assume the responsibility of planning, organizing and executing any project set forth by the COO with the ability to execute on given deadlines and with high level of accuracy.
Effectively communicate and collaborate with management and department members to create smooth and efficient workflows for the COO; maintaining follow-through and timely action to ensure they meet deadlines, set forth by the COO, in an efficient and timely manner.
Work efficiently and effectively in a fast-paced. Remain neutral and extremely professional in presence with a strong customer service focus and high level of discretion with confidential information.
Track COO’s tasks and projects to ensure appropriate prioritization of projects with respect to deadlines and organizational developments. Lead or participate on project teams related to a range of operational matters.
Maintain an accurate and detailed calendar for COO, manage COO’s scheduling, communication and travel coordination.
Organize internal and external meeting for COO, take notes and follow up action items related to such meetings.
Check detail of documents that submit to COO for signing. Manage deliverables to the COO and provide any necessary reporting.
Preparing, writing, and collating departmental reports, managing an extremely active calendar of appointments, completing expense/ budget reports and other report as required.
Develop and maintain appropriate document filing systems, and ensure compliance with records retention procedures.
Manage corporate registration documents, lobbying registration forms, and contracts database.
Develop relationships with key operational contacts, both internal and external.
Other duties as assigned by the COO.
Inter relationship: All departments.
Outer relationship: Tax department, Bank, Statistics department, Suppliers....

Requirements:

Knowledge and education level:
Graduate from University, finance major.
Skills: Good at MS Office skills, strong fluency with Excel formulas and functions as well as proficient in English.
Experience: More than 5 years experience.
Have knowledge in HR and Finance fields.
Good knowledge on the Collective Labour Agreement, company regulations and maintain secrecy on issues related to Map.
Ensure confidentiality at all times (this position will have access to highly confidential information)

#2609 Executive Assistant (to Deputy Managing Director) Apply Form