Responsibility

• Answer phones, take messages and pass all to recipients.
• Welcome guestsand liaise with related departments to ensure guests are promptly received and aware of company safety requirements.  
• Distribute incoming mail, handle outgoing mail, prepare for courier services
• Maintain orderly appearance of the reception, boardroom, meeting room and offices, including ordering ofreplacement supplies
• Interpret Vietnamese/Chines- English for General Director when needed, verbal and written, translate documents.
• Assist General Director in writing speeches, announcements as well as company letters to send out.File and arrange the posting of announcements and documents in the company.
• Take minutes of management meetings and other company meetings when required.
• Control itineraryof vehicles, ensure they are operational, obtain periodical safety checks and are insured.
• Production of proposals, reports and meeting materials and data tracking
• Data entry into related databases when required.
• Organize and manage conference calls
• Make travel arrangements, domestic and overseas.
• Manage subscriptions, including legal update (order and maintain subscriptions list)
• Manage internal lists (phone/rate cards, distribution list, birthdays, etc.)
• Contact customers, as required on behaft of GD
• Project and administration filing
• Organization social, company activities, including year-end parties
• Schedule meetings and interviews with clients and other external parties
• Contracts with hotels (meeting rooms, menus, audio visual, accommodation)
• Coordinate with relevant departments on legal matters and liaise with external government officers and customs on behalf of General Director. 
• Adherence to company policies and procedures

Qualification and Key Skills:

• University degree in relevant discipline
• At least 6years experience in administration.
• Vietnamese, English and Mandarin fluency.
• Good organization and prioritization of work and archives
• Good skills for office computer applications
• Carefulness, considerateness and patience.

• Excellent time management and organisational skills
• Excellent attention to detail
• Excellent software program skills, Excel, Powerpoint, Word, Database or similar
• Good interpersonal skills
• Ability to work independently and as part of a team
• Ability to follow instructions and be proactive when facing issues.