SUMMARY:
Personal Assistant’s responsibilities will assist Vice Chairman (VC) on various matters involving business in the USA and Vietnam, global investment, and family/personal matter. This position will require a high level of confidentiality and professionalism. Active individuals will find the dynamic and fast-paced work highly rewarding.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Acting as a first point of contact: dealing with correspondence and phone calls
• Ensure all email, mail, text, and any other communications are processed, responded to, and properly categorized
• Manage executive's calendar, including scheduling and arranging meetings
• Attend meetings, take notes, and follow up with teams about task/project progress
• Remind executive of important tasks and deadlines
• Conduct research on various topics and prepare reports and presentations
• Accompany work events as scheduled and ability allows
• Perform as a liaison between the employer and household staffs as required
• Implementing and maintaining procedures/administrative/filing systems
• Manage travel arrangements and itineraries on behalf of the employer
• Other duties and responsibilities as assigned
• Uphold a strict level of confidentiality

EDUCATION, EXPERIENCE & SKILLS

• Bachelor’s degree(s) in communication, business, and/or accounting is a plus
• Studied in the US or other English speaking countries a plus
• Certificate from a secretarial school is a plus
• Previous experience (2+ years) of administration or personal assistant work is a plus
• English proficiency (written and verbal)
• Mandarin Chinese proficiency (written and verbal) a plus
• Computer technology proficiency (MS Word, PowerPoint, Excel)
• Social media savvy a plus
• Flexibility and willingness to travel if needed

PERSONAL ATTRIBUTES

• Discretion and trustworthiness
• Excellent verbal and written communication skills
• Attention to details
• Ability to multitask
• Exceptional time-management skills
• Flexibility and adaptability