Finance Director (for Vietnamese only)

Working location: VSIP 2, Binh Duong, Viet Nam

Report to GM in Viet Nam (Sri Lanka)

Job Purpose: This position contributes to the overall success of the organization by effectively managing all financial tasks for the organization.

Duties and Responsibilities

Financial accounting and reporting

• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of the organization are met including Withholding Payments, Income Tax, Goods, and Services Tax, Employer Health Tax
• Prepare all supporting information for the annual audit and liaise with the Board's Audit Committee and the external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Reconcile bank and investment accounts
• Review monthly results and implement monthly variance reporting
• Expertise in manufacturing environments: Fully Absorbed cost accounting, variance analyzes, asset management, process improvement initiatives, (JIT, TQM, TPM, etc.)
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that personal and financial information is secure and stored in compliance with current legislation
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate

Payroll preparation and administration

• Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
• Negotiate and manage the employee insurance and benefits plans
• Process and submit statutory and benefits remittances on time
• Issue annual T4s and T4As

Budget preparation

• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Treasurer and/or Finance Committee
• Assist Program Directors and Project Managers with the preparation of budgets for funding applications

Project management accounting

• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects

Information technology

• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization's information requirements and financial resources

Risk management

• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
• Maximize income where possible and appropriate
• Negotiate with Bank for lines of credit or other financial services as required and appropriate

Office administration

• Oversee and supervise the administrative function of the organization including reception, property/facility management, the safety of the work environment, and provision of furnishings and equipment necessary for effective operations
• Oversee the management of all leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization (employment standards, occupation health, and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant

Qualifications

Education

• University degree or college diploma in Accounting, Commerce, or Business Management/Administration

Professional designation

• Chartered Accountant, Certified General Accountant, or Certified Management Accountant designation is an asset.

Knowledge, skills, and abilities

• Knowledge of generally accepted accounting principles
• Knowledge of federal and provincial legislation affecting taxes
• Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights
• Knowledge of apparel manufacturing and multinational company activities

Proficiency in the use of computer programs for:

• Accounting, SAP a plus
• Word processing
• Databases
• Spreadsheets
• E-mail
• Internet